Estimate meeting-summary AI cost before it adds up
Enter how many meetings you summarize with AI each month to get a Low / Likely / High monthly API cost estimate. Everything runs locally in your browser — no data is sent to any server.
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- No credit card
- No API calls
- Estimate only
Configure your meeting summaries
Estimated monthly cost
This estimates the cost of summarizing a transcript you already have. It does not include audio transcription / speech-to-text cost — that is billed separately by your transcription provider.
This is an estimate, not a billing guarantee. Actual costs depend on your provider's exact tokeniser, real meeting length, and your billing tier.
How this estimate works
- Instruction / system prompt
- The meeting transcript
Reads the full transcript, then writes a summary.
A summary, and optionally an action-items/decisions list.
Transcript size scales with meeting duration and how densely people talk — a fast, overlapping discussion produces more transcript tokens per minute than a slow, sparse one.
What's not included: transcription
This calculator estimates the cost of summarizing a transcript you already have — it does not include audio transcription (speech-to-text) cost.
If your pipeline also transcribes audio to text, that step is billed separately by your transcription provider (e.g. a speech-to-text API) and is not part of this estimate.
Low / Likely / High explained
Sparse-speech transcript, brief instruction prompt.
Typical speaking pace and a standard instruction prompt. Plan against this number.
Dense, fast-paced transcript and a detailed instruction prompt. Budget against this.
Cut your cost
Example monthly costs
These worked examples use the same default assumptions as the calculator above — typical speech density, a standard summary length, a standard instruction prompt, action items on — with GPT-5.4 Mini. Only the number of meetings per month changes between rows. Use the calculator above to model your own usage or a different model.
| Usage level | Meetings / month | Low | Likely | High |
|---|---|---|---|---|
| Light usage | 5 | $0.0239 | $0.0351 | $0.0480 |
| Typical usage | 20 | $0.0957 | $0.1402 | $0.1920 |
| Heavy usage | 80 | $0.3828 | $0.5610 | $0.7680 |
Caveats
- These estimates use the formula characters ÷ 4 ≈ tokens, accurate to ±10–15% for plain English text.
- Each provider uses a different tokeniser. Actual token counts may differ ±5–10% between OpenAI, Anthropic, Google, Mistral, and DeepSeek for the same content.
- Audio transcription (speech-to-text) cost is not included. This tool only estimates the cost of the summarization call itself.
- Prices shown are manually verified against each provider's official pricing page as of 2026-09-08. AI provider pricing changes frequently — verify at your provider's official pricing page before making budget decisions.
- Transcript density is a rough proxy for how many tokens a minute of audio produces once transcribed — real transcripts vary with accent, cross-talk, and transcription quality.
- The context-window warning above appears when the High scenario's combined tokens exceed 80% of the selected model's context window — a safety margin before truncation or failure risk, not a hard limit at 100%.
This is an estimate, not a billing guarantee. Always confirm against your provider's usage dashboard and official pricing before committing a budget.